# MyVenueHQ

> MyVenueHQ is venue management software for event and wedding venues. It runs inquiries, bookings, e-signed contracts and invoices in one dashboard, with forms, 2D and 3D floor plans, menus, packages and BEOs beside them, and HQ, an AI assistant that drafts replies and answers questions from your own records. It syncs bar sales from your POS into its revenue reports. It is free for up to 10 events a month, then $49 a month.

MyVenueHQ is made by the MyVenueHQ team for independent event and wedding venues in the United States. Prices are in US dollars. The Venue plan bills monthly or yearly: $49 a month or $490 a year, plus $15 a month or $150 a year for each extra venue. Cancel in the app or by email, with no minimum term.

## Pricing

- Free: $0. 1 venue, 2 staff seats; 10 events a month; 250 contacts; BEOs, floorplans, menus; Proposals, invoices, deposits; Ticketing, 5% buyer fee. No POS sync or contracts.
- Venue: $49 a month, or $490 a year. Unlimited events and contacts; Unlimited staff seats; POS sync: Square, Clover, Toast, Lightspeed; Contracts with e-signature; Ticketing, no per-ticket cut.
- Group: +$15 a month per extra venue. Everything in Venue, at every venue; A calendar, contacts and staff for each venue; One login to switch between venues; A different role for each person in each venue; One subscription and one bill.
- Terms: No card to start free; 14-day trial on Venue; 30-day money back; No setup fee.
- The plan is the only charge. Invoices settle in your own Stripe, Square or PayPal with no MyVenueHQ fee, and Venue has no per-seat charge, per-ticket cut or setup fee.
- One dashboard for every booking. The calendar, proposals, contracts, invoices, floorplans and BEOs run in one dashboard, and bar sales sync into the same revenue reports, so you stop paying for a separate booking tool, signing app and floorplan tool.
- No sales call in the way. You start free with no card and no demo. On Venue, the MyVenueHQ team spends an hour setting up your first event with you.
- Invoice payments settle in the venue's own Stripe, Square or PayPal account. MyVenueHQ does not take a percentage.

## Features

- HQ, the AI assistant: A daily briefing, answers from your own records, reply drafts, and held dates and reminders that wait for your click.
- Inquiries and calendar: Inquiries from the form on your website arrive ready to turn into a booking in one click, on a calendar that holds every room.
- Proposals: Send a proposal from the event. The client opens it from a link and accepts it online.
- Contracts and e-signature (Venue plan): Start from your own template, attached to the event. Clients sign from a link on their phone, no account needed.
- Invoices and deposits: Deposit and balance on one invoice, paid by card into your own Stripe, Square or PayPal.
- Floorplans in 2D and 3D: Lay out tables, bar and dance floor for each event, and show the client the room before they arrive.
- BEOs and menus: Timings, courses and dietary counts go to the kitchen on one sheet, pulled from the event.
- Packages and add-ons: Price your packages and add-ons once, then drop them into any proposal instead of retyping the menu.
- Client portal: Couples and planners see their documents, invoices and messages in one place instead of asking you for them.
- Automations: When a booking changes status, send the contract, the invoice or a follow-up email without doing it by hand.
- Bar and POS sales (Venue plan): Connect Square, Clover, Toast or Lightspeed and sync its sales into your revenue report, next to deposits and tickets.
- Revenue reporting: Revenue by day or by month across bookings, ticket sales and the bar, so you can see which months and events pay.
- Ticketing: Sell tickets to your own nights from your website. Free plan buyers pay a 5% fee; on Venue there is none.
- Forms: Build your own forms, publish one on a link and see each submission in the app.

## Pages

- [Home](https://myvenuehq.com/): what MyVenueHQ is, with live product demos
- [Pricing](https://myvenuehq.com/pricing): every plan and limit
- [MyVenueHQ facts](https://myvenuehq.com/facts): what it is, who it is for, what it costs for one or several venues, what the free plan and trial include, what the AI does and what still needs a person, and what it does not do
- [Wedding venue software](https://myvenuehq.com/wedding-venue-software): how a wedding runs from inquiry to bar tab
- [Event floor plan software](https://myvenuehq.com/event-floor-plan-software): 2D and 3D layouts drawn to scale
- [AI venue management software](https://myvenuehq.com/ai-venue-management-software): what the AI assistant does today (a daily briefing, questions answered from your own records, inquiry reply drafts, and actions that wait for your click), what it does not do, how you stay in control, and how to judge AI in any venue software
- [Venue management software](https://myvenuehq.com/venue-management-software): what venue management software covers and what MyVenueHQ does for each job (inquiries, calendar, proposals, contracts, payments, floor plans, follow-up, the AI assistant, several venues), with a booking from first message to the day, plan prices and the limits of the product
- [Multi-location venue management](https://myvenuehq.com/multi-location-venue-management): running two or more venues from one account: switch between venues from one menu, one subscription and one bill, - [AI venue management software](https://myvenuehq.com/ai-venue-management-software): what the AI assistant does today (a daily briefing, questions answered from your own records, inquiry reply drafts, and actions that wait for your click), what it does not do, how you stay in control, and how to judge AI in any venue software
- [Event venue CRM](https://myvenuehq.com/event-venue-crm): how inquiries from the booking page, forms, tour page and API queue by how long they have waited (New, Replied, Ready to book, Declined), convert to events, follow up by email and show which lead sources book events with cost per booking; what it does not do (no inquiry board, no contact tags, no bulk email, no inbox sync)
- [Venue booking software](https://myvenuehq.com/venue-booking-software): the room calendar, the clash check on events you create, move or convert, closed dates, tentative holds, the public booking page that takes requests and not bookings, tours, and what is automatic versus staff action
- [Venue contracts and payments](https://myvenuehq.com/venue-contracts-and-payments): proposals accepted by link, contracts signed on a phone with no account (Venue plan), a deposit, second and final payment schedule, invoices paid by card into the venue's own Stripe or Square account with no MyVenueHQ fee, payment reminders, and what it does not do (no refunds in the app, no countersignature, no invoice PDF)
- [Venue marketing automation](https://myvenuehq.com/venue-marketing-automation): seven one-click follow-up emails, your own automations with eight triggers and eight steps, and lead sources with cost per booking; no newsletters, bulk email, segments, text messages or sending from your own address
5 a month for each extra venue, a different role per person in each venue, and what stays separate: each venue keeps its own calendar, reports, contacts and templates, and you work in one venue at a time
- [Free event floor plan maker](https://myvenuehq.com/free-event-floor-plan-maker): the layout builder in the browser, free, no account to start; a free account saves, shares and prints the plan
- [Free seating chart maker](https://myvenuehq.com/free-seating-chart-maker): paste a guest list or upload a CSV, drag guests to tables on a floor plan, download the chart as an image or the guest list as a CSV, free, no account; a free account saves, shares and prints it
- [Free wedding alcohol calculator](https://myvenuehq.com/free-wedding-alcohol-calculator): beer, wine, spirits, toast, ice and mixers to buy for a wedding or party by guests and hours, with costs at your prices and a CSV, free, no account; a free account saves it as a BEO
- [Free open bar cost calculator](https://myvenuehq.com/free-open-bar-cost-calculator): what a wedding or event bar costs from your own prices, as an open bar priced per guest or per guest per hour, beer and wine only, a hosted bar on consumption, drink tickets or a cash bar, with service charge, tax and bartenders, the total and cost per person, every bar type compared for the same night and the break-even drinks per guest, plus open, hosted, consumption, cash, limited bar and drink tickets explained; no market prices assumed, CSV or print, free, no account; a free account saves the drinks as a BEO
- [Free keg calculator](https://myvenuehq.com/free-keg-calculator): how many kegs to order for a party or wedding from guests, the share who drink beer, hours and beers an hour, in half, quarter and sixth barrels, 50 and 30 liter, Cornelius and mini kegs, with 12 oz, 16 oz or your own cup size, waste and foam and a spare you can change, pours per keg, gallons, an optional total price and the same crowd in every keg size, plus a keg size chart with gallons, ounces, liters, pours and weights from keg sellers' pages, how long a tapped keg lasts and dated sources; the beer share and waste are labelled assumptions, copy, CSV or print, free, no account
- [Free cake serving calculator](https://myvenuehq.com/free-cake-serving-calculator): how many slices a cake serves and the smallest cake that covers your guests, from guests and the share who eat cake, with wedding (1 x 2 inch) or party (1.5 x 2 inch) slices, round, square or sheet, one to three tiers, a kitchen sheet cake, a top tier you are saving, a check of sizes you already chose and an optional cake cutting fee total, plus a serving chart for every round, square, sheet and other pan from Wilton's chart, sheet cake servings from a pan seller, how slices are counted and dated sources; the share who eat cake is a labelled assumption, copy, CSV or print, free, no account
- [Free ice calculator](https://myvenuehq.com/free-ice-calculator): how much ice to buy for a party, wedding or bar from guests, hours, weather and place, with ice for glasses, a cocktail or open bar, chilling cans and bottles, drink dispensers and food displays, bags in 5, 7, 10 and 20 pound sizes, how many coolers, whether to split the order into two deliveries, a worked table for 50 to 250 guests and venue questions about ice supply and storage; the multipliers are labelled planning rules you can change, CSV or print, free, no account
- [Free wedding ceremony script builder](https://myvenuehq.com/free-wedding-ceremony-script-builder): a wedding ceremony script builder: pick a style (traditional, modern and warm, non-religious or a short script of about ten minutes), put in names, the officiant, date and venue, and switch the parts of the ceremony on or off with minutes for each; you get the officiant's script with stage directions, the order of the ceremony with a running total and clock times, a one-page printable wedding program and a vows helper that does not write the vows; neutral wording or bride and groom labels, one unity ritual or none, a light spiritual option, copy, print or Word download; marks the declaration of intent and pronouncement to confirm with the officiant and county clerk, and gives no legal advice; free, no account
- [Free wedding budget calculator](https://myvenuehq.com/free-wedding-budget-calculator): a wedding budget that starts from the venue quote (room fee, food and bar per person, food and beverage minimum, service charge, gratuity and tax) and shows the all-in venue total, the cost per guest and whether the minimum or the per-person total applies, then budgets every other line with estimate, actual, paid and due date, a contingency percent, over or under per line, the amount left, a what-if guest count that recomputes every per-person line, a bar chart of shares, and a download as Excel or CSV; free with no signup, example figures only
- [Free pizza calculator](https://myvenuehq.com/free-pizza-calculator): how many pizzas to order for a party or event by adults, teens and kids, appetite, other food served, event length and pizza size, with the toppings split into whole pizzas that add up, separate vegan and gluten-free pizzas, price per pizza with delivery, tip and tax, the total and cost per guest, the same order in every size, when to order, an order sheet to copy, print or download as a CSV, every portion rule editable, free, no account
- [Free wedding vendor tip calculator](https://myvenuehq.com/free-wedding-vendor-tip-calculator): how much to tip each wedding vendor from your own contract amounts, with a switch for a gratuity or service charge already on the contract (a service charge is the business's fee and may not reach the staff, so the tool adds no tip and reminds you to ask), a percent of the contract, a flat amount per person or none, the total against a tip budget, who hands out which envelope and when, a printable envelope sheet and a day-of reminder, copy, CSV, Word and print, free, no account. The starting figures are rules of ours, not a statistic or a duty, and every one can be changed
- [Free wedding timeline template](https://myvenuehq.com/free-wedding-timeline-template): a wedding day schedule built from the ceremony time and first look, with an owner for every block, sample 3pm, 4pm and 5pm days, print or spreadsheet download, free, no account; a free account saves it as a BEO
- [Free wedding processional order builder](https://myvenuehq.com/free-wedding-processional-order-builder): the order people walk down the aisle for a wedding ceremony, built live for four common styles (traditional, modern with both partners walking, both partners with their parents, small ceremony under 30 guests) from the party you enter (parents, grandparents, attendants, honor attendants, ring bearer, flower girl or child attendant, readers) and who escorts each partner, with who walks with whom and a spacing cue, the matching recessional order, a top-down sample aisle diagram sized by guest count and aisle width, and a one-page rehearsal sheet to tick off; partner and attendant wording by default, bride and groom wording optional; the page says the order varies by tradition, venue and couple, that the officiant has the final say and that faith ceremonies follow their own order; copy, print or Word, free, no account
- [Free wedding guest list template](https://myvenuehq.com/free-wedding-guest-list-template): an editable wedding guest list in the browser, one row per guest with party or household, side, RSVP (pending, attending, declined), meal choice, dietary notes, plus-one, table, and optional email and address, with counts that update as you type (invited, attending, declined, pending, invitations per household, meals by choice, plus-ones); paste from Excel or Google Sheets or open a CSV; download as an .xlsx with a Counts sheet of formulas, a CSV or a blank .xlsx template, or print it; copy the attending guests in the format the free seating chart maker's guest list accepts; free, no account
- [Free event planning checklist](https://myvenuehq.com/free-event-planning-checklist): an event planning checklist that counts back from the event date, with presets for a wedding, party, corporate event, gala and conference, toggles for venue, food and bar, ceremony, music, overnight guests, outdoor space and ticketing, a due date, owner and notes on every task, tasks marked catch up now when the date is close, overdue and due this week filters, a progress bar, CSV and calendar (.ics) downloads and print, free, no account
- [Free run of show template](https://myvenuehq.com/free-run-of-show-template): a run of show builder for conferences, galas, product launches and fundraisers, with start times chained from each segment's length, hard starts with a warning when the rows above run long, an owner and a cues column (sound, lights, slides, video, catering) on every row, conference, gala, launch and fundraiser samples, print to PDF, Word or spreadsheet download, free, no account; a free account saves it as a BEO schedule
- [Free wedding day emergency kit checklist](https://myvenuehq.com/free-wedding-day-emergency-kit-checklist): a wedding day emergency kit checklist you build for who is packing (the couple, a coordinator or planner, the venue's own kit, the bridal party) and what the day is like (summer heat, winter cold, rain, an outdoor ceremony, an evening reception), in seven sections (clothing and beauty, health and first aid, food and drink, tools and repair, ceremony and reception, paperwork and payments, tech), with boxes to tick as items are packed, your own items, the couple's names and date on the title and an option to leave packed items off the printout; download as Word or print to PDF with empty boxes, free, no account. It lists basic first aid items, says to ask a clinician about medicines and is not medical advice
- [Free catering food calculator](https://myvenuehq.com/free-catering-food-calculator): how much food to order per guest (appetizers, pounds of protein raw and cooked, sides, salad, rolls, dessert) for plated, buffet or appetizer events, with costs and a quote from your prices, print or CSV, free, no account; a free account saves it as a BEO menu
- [Free venue capacity calculator](https://myvenuehq.com/free-venue-capacity-calculator): how many guests fit a room for a ceremony, a standing reception, a seated dinner or dinner with dancing, from its size in feet or metres, next to the IBC Table 1004.5 code count, plus round tables for a guest count, print or CSV, free, no account
- [Free catering invoice template](https://myvenuehq.com/free-catering-invoice-template): fill in a catering or event invoice online with per-guest lines that follow the guest count, staffing, rentals, service charge, gratuity and tax at your own rates, the deposit and balance due; download as Word, print to PDF or CSV, plus a blank Word template, free, no account
- [Free catering contract template](https://myvenuehq.com/free-catering-contract-template): fill in a catering contract online with the menu, service style, staffing, guest count and final count date, price per guest, service charge, tax, deposit and balance, cancellation schedule, leftovers and alcohol terms, and signature lines; download as Word or print to PDF, plus a blank Word template, free, no account. A starting point, not legal advice
- [Free venue rental agreement template](https://myvenuehq.com/free-venue-rental-agreement-template): fill in a venue rental agreement online for an event or wedding venue: the space, event hours, load-in and load-out times, guest cap, rental fee with deposit, second payment and balance, cancellation schedule, refundable security deposit, insurance and vendor certificates, alcohol, vendor, decoration and cleanup rules, and optional liability and force majeure clauses; download as Word or print to PDF, free, no account. A starting template, not legal advice
- [Free contract amendment template](https://myvenuehq.com/free-contract-amendment-template): fill in an amendment to a signed event or venue contract online: the original contract and its date, each change as the old and the new wording (replace, add or delete a clause), the new total, what has been paid, the new balance and its due dates, an optional itemised change order that reprices the total, what stays the same, and signature lines for both parties; download as Word or print to PDF, free, no account. A starting template, not legal advice
- [Free event proposal template](https://myvenuehq.com/free-event-proposal-template): fill in an event or wedding proposal online from your own prices: venue, food, beverage, staff and rental lines, per-guest lines that follow the guest count, service charge and tax at your own rates, the deposit to hold the date as a percent or an amount, the balance and the date the offer ends; download as Word or print to PDF, free, no account; a free account saves it as a proposal to send as a link the client accepts online
- [Free credit card authorization form](https://myvenuehq.com/free-credit-card-authorization-form): a credit card authorization form template for venues and caterers: fill in the business, the event and what the card covers (deposit, final balance, a damage cap and an incidentals cap with a window to charge them), and the authorization wording writes itself; the card details print as blank lines for the client to fill in by hand and the page never asks for card data; download as Word or print to PDF, plus a blank Word form, free, no account. A starting template, not legal or compliance advice
- [Free tablecloth size calculator](https://myvenuehq.com/free-tablecloth-size-calculator): the tablecloth size for any round, rectangle or square table and drop (casual, lap, floor length or custom), the nearest stock linen, a size chart for 6 ft, 8 ft and round event tables, free, no account
- [Free dance floor size calculator](https://myvenuehq.com/free-dance-floor-size-calculator): the dance floor size for a guest count, from how many dance at once and the space each dancer takes, rounded up to whole 3 x 3 ft or 4 x 4 ft panels, with how many it holds and a size chart from 50 to 500 guests, free, no account
- [Free tent size calculator](https://myvenuehq.com/free-tent-size-calculator): the rental tent size for a guest count and seating style (ceremony, standing or seated dinner), adding a dance floor, bars, buffet tables, a DJ area, a band stage and small tables, with comfortable and snug sizes from 10 x 10 to 60 x 120 ft and a tent size chart, free, no account
- [Free portable restroom calculator](https://myvenuehq.com/free-portable-restroom-calculator): how many porta potties an event needs from the guest count, hours on site, alcohol, food, the share of women and the arrival pattern, credit for the venue's own stalls and urinals, accessible units, hand-wash stations, a hot weather add, a delivery and service note and a placement list, with every rule of thumb editable and a worked chart for 50 to 500 guests, copy, CSV or print, free, no account
- [Free event planning tools and templates](https://myvenuehq.com/free-event-planning-tools): every free MyVenueHQ tool on one page, the BEO, wedding timeline, wedding guest list, run of show, catering invoice, catering contract, venue rental agreement and event proposal templates, the credit card authorization form, the floor plan and seating chart makers, and the capacity, dance floor, tent, tablecloth, catering food, alcohol and open bar cost calculators
- [Banquet event order guide](https://myvenuehq.com/banquet-event-order): what a BEO is, with an example
- [Free BEO template](https://myvenuehq.com/free-beo-template): fill in a banquet event order online and download it as an editable Word file, free, no account; a blank Word template too
- [Guest count change checklist](https://myvenuehq.com/guest-count-change-checklist): who needs the new count when it changes, free and printable
- [MyVenueHQ vs Tripleseat](https://myvenuehq.com/tripleseat-alternative): pricing model and contract terms compared, with sources
- [MyVenueHQ vs Perfect Venue](https://myvenuehq.com/perfect-venue-alternative): published prices compared, with sources
- [MyVenueHQ vs Planning Pod](https://myvenuehq.com/planning-pod-alternative): what Planning Pod publishes about price and features, with sources
- [Blog](https://myvenuehq.com/blog): templates and guides for venue owners
- [Best venue management software for multiple locations: what each shares across venues, what it costs and where it fits](https://myvenuehq.com/blog/best-venue-management-software-for-multiple-locations): Best venue management software for multiple locations: six products compared on logins, permissions, templates across locations, reports and price, from their own pages.
- [Best venue management software for wedding venues: six products, who each fits and what each publishes](https://myvenuehq.com/blog/best-venue-management-software-for-wedding-venues): Best venue management software for wedding venues: six products compared on price, terms, calendar, contracts and wedding paperwork, with where each fits better.
- [How to manage venue tours and sales follow-ups: stages, the tour, the follow-up and why you lose](https://myvenuehq.com/blog/manage-venue-tours-and-follow-ups): Manage venue tours and sales follow-ups: stages with one rule each, how to prepare and run a tour, a follow-up schedule from the same day, and a weekly review.
- [How to standardize workflows across venues: what matches, what stays local and how to keep it that way](https://myvenuehq.com/blog/standardize-workflows-across-venues): Standardize workflows across venues: decide what must match, write one playbook, keep master templates, count the same things weekly and change rules in one place.
- [How to organize venue contracts and deposits: one dashboard, one schedule, one folder per booking](https://myvenuehq.com/blog/organize-venue-contracts-and-deposits): Organize venue contracts and deposits: a fixed order of documents, booking and security deposits written apart, one payment schedule and dispute evidence kept together.
- [Venue CRM vs general CRM: what a venue needs that a sales CRM does not model](https://myvenuehq.com/blog/venue-crm-vs-general-crm): Venue CRM vs general CRM: what HubSpot, HoneyBook and venue systems say they do, four questions that decide it, and a one-minute test for double booking.
- [How to reduce missed wedding venue inquiries: seven fixes, a follow-up schedule and the cost of a miss](https://myvenuehq.com/blog/reduce-missed-wedding-venue-inquiries): Reduce missed wedding venue inquiries: one inbox, one owner, a reply time you keep, a follow-up schedule, the FTC rules and the cost of a miss, with arithmetic.
- [How to manage multiple venue calendars without double booking: six rules](https://myvenuehq.com/blog/manage-multiple-venue-calendars): Manage multiple venue calendars without double booking: one calendar per room, three statuses, setup and teardown in the block, a hold rule, sharing and a weekly audit.
- [How to choose venue booking software: seven steps and the questions to ask](https://myvenuehq.com/blog/how-to-choose-venue-booking-software): How to choose venue booking software: map your booking path, test holds and payments on real inquiries, price the first year and read the terms.
- [Venue management software pricing: what it costs in 2026 and what the price leaves out](https://myvenuehq.com/blog/venue-management-software-pricing): Venue management software pricing in 2026: published prices from Perfect Venue, Tripleseat, Event Temple and MyVenueHQ, a year of cost for one and three venues, and extras.
- [Venue software vs spreadsheets: when a spreadsheet is enough and when to switch](https://myvenuehq.com/blog/venue-software-vs-spreadsheets): Venue software vs spreadsheets: when a spreadsheet is enough, five signs to switch, the cost of retyping as worked arithmetic and how to move your data safely.
- [Service charge vs gratuity at a wedding or event venue: who gets the money and how to show it](https://myvenuehq.com/blog/service-charge-vs-gratuity): Service charge vs gratuity at a wedding or event venue: who gets the money, how the IRS treats each, and how to show both on a BEO, proposal and invoice.
- [How long is a wedding? Ceremony and reception lengths, and a sample timeline](https://myvenuehq.com/blog/how-long-is-a-wedding): How long is a wedding ceremony and reception? Typical times from planner and venue sources, plus a sample timeline for a 5 pm ceremony and an 11 pm end.
- [Corkage fee at a wedding venue: what it is, how venues charge it, and what to ask](https://myvenuehq.com/blog/wedding-venue-corkage-fee): Wedding venue corkage fee explained: what it covers, per bottle, per guest or flat, published examples from $20 to $55, what to ask and how to write it down.
- [When is wedding season? The peak months, and how venues price peak, shoulder and off-season](https://myvenuehq.com/blog/when-is-wedding-season): When is wedding season? The peak months, how venues price peak, shoulder and off-season dates, and a worked seasonal price table with made-up numbers.
- [ChatGPT prompts for event planners and venues: fifteen to copy, and what to check](https://myvenuehq.com/blog/chatgpt-prompts-for-event-planners): Fifteen copyable ChatGPT prompts for event planners and venues: inquiry replies, run of show, vendor emails, menus and thank-yous, and what to check in each.
- [AI event proposal: what to let it write, and what you must set yourself](https://myvenuehq.com/blog/ai-event-proposal): Can AI write an event proposal? Yes, the wording. A prompt for each of six parts, a fact sheet, and what it must never invent: prices, dates, capacity.
- [Best free floor plan makers for venues (checked October 2026)](https://myvenuehq.com/blog/best-free-floor-plan-makers-for-venues): Free floor plan makers for venues compared on October 15, 2026: account, free limit, exports and first paid tier for 8 tools, ours included with its limits.
- [Best free seating chart makers: which let you export without paying (October 2026)](https://myvenuehq.com/blog/best-free-seating-chart-makers): Free seating chart makers compared on October 15, 2026: which let you download a chart with no account or payment, their limits and first paid tier.
- [AI for event planning: what works, what doesn’t, and how to check it](https://myvenuehq.com/blog/ai-for-event-planning): AI for event planning: ten tasks with a verdict, a prompt pattern that works, the common failures and the free tools that beat a guess. Includes weddings.
- [How venues use AI to answer inquiries faster, and what to keep for yourself](https://myvenuehq.com/blog/how-venues-use-ai-to-answer-inquiries): How a venue can use AI to answer inquiries: a five-step reply, the facts to check first, an editable template and when to follow up. You send every reply.
- [Wedding reception layout: six floor plans with table counts](https://myvenuehq.com/blog/wedding-reception-layout): Six wedding reception layouts drawn to scale: rounds, long tables, a head table, cocktail then dinner, a ceremony flip. Table counts and floor per guest.
- [How to start a wedding venue: nine steps, the costs, and whether it pays](https://myvenuehq.com/blog/how-to-start-a-wedding-venue): Starting a wedding venue in nine steps: zoning and permits, capacity, the plan, the build, contracts and pricing. Plus the costs to quote and a profit example.
- [Wedding venue business plan: the eight sections, a free template, and a revenue model that does the math](https://myvenuehq.com/blog/wedding-venue-business-plan): A wedding venue business plan in eight sections, with a free Word template and a revenue model. Enter your dates, fees and costs for profit and break-even.
- [Banquet table sizes: dimensions, and how many people each one seats](https://myvenuehq.com/blog/banquet-table-sizes): Banquet table sizes in inches, with seats per table for 6 and 8 foot rectangles and 48 to 72 inch rounds. Includes a free round table seating calculator.
- [Wedding run of show: a sample day your whole crew can follow, in Word and Excel](https://myvenuehq.com/blog/wedding-run-of-show-template): A wedding run of show with times, owners and cues for the whole crew, what one includes, and the buffers that get forgotten. Word and Excel downloads, free.
- [Wedding venue cost and pricing guide (2026): what venues cost, and the five ways they charge](https://myvenuehq.com/blog/how-wedding-venues-price): Wedding venue pricing in 2026: average cost by guest count (The Knot’s study), the five ways venues charge, and fees quotes leave out. Free proposal template.
- [Questions to ask a wedding venue: 40 for the tour, and what a good answer sounds like](https://myvenuehq.com/blog/wedding-venue-tour-questions): The 40 questions to ask a wedding venue, grouped by when to ask: date and price, what’s included, the day, food, access, and the contract. Free Word checklist.
- [How to write an event venue proposal, section by section](https://myvenuehq.com/blog/event-proposal-template): How to write a venue proposal: the seven sections an event venue proposal needs, sample wording for each, and how to price add-ons. Free Word download.
- [Venue rental agreement template: the twelve clauses it needs, with sample wording](https://myvenuehq.com/blog/venue-rental-agreement-clauses): A free venue rental agreement template in Word and the 12 clauses a venue or wedding venue contract needs, from deposits to cancellation. Not legal advice.
- [About](https://myvenuehq.com/about): who runs MyVenueHQ, who it serves and the rules the product follows
- [Security and data handling](https://myvenuehq.com/security): how venue data is kept separate and protected, backups, export and deletion, and how to report a problem
- [Privacy policy](https://myvenuehq.com/privacy): how personal information is collected, used and deleted
- [Terms of service](https://myvenuehq.com/terms): plans, billing, cancellation and your data
- [Cookie policy](https://myvenuehq.com/cookies): the marketing site sets no cookies; the app sets only sign-in and security cookies
- [Refund policy](https://myvenuehq.com/refunds): 14-day trial, 30 days money back, cancel in one click
- [Sign up free](https://app.myvenuehq.com/account/signup)

## Help center

Step-by-step guides for using the product, each checked against the app and dated. [All help topics](https://myvenuehq.com/help).

- [Create your account and your first venue](https://myvenuehq.com/help/getting-started/create-your-account-and-first-venue) (Getting started): Sign up for MyVenueHQ with an email and password, name your venue on Today and start on the free plan: one venue, 10 events a month and no card.
- [Invite staff and choose their role](https://myvenuehq.com/help/getting-started/invite-staff-and-set-roles) (Getting started): Invite your team by email from Settings, Members, pick Staff, Event coordinator, Manager or Client, and change or remove a role later. Free has 2 staff seats.
- [Import your clients, inquiries, events and payments](https://myvenuehq.com/help/getting-started/import-your-data) (Getting started): Bring clients, inquiries, events and payments from Tripleseat, Perfect Venue, HoneyBook or a spreadsheet with the import wizard, and undo any import afterwards.
- [Sign in, reset a password and sign out](https://myvenuehq.com/help/getting-started/sign-in-and-reset-your-password) (Getting started): Sign in to MyVenueHQ with your email and password, reset a forgotten password with a link that lasts one hour, change it in Settings and sign out.
- [Roles and permissions: who can do what](https://myvenuehq.com/help/getting-started/roles-and-permissions) (Getting started): The five built-in roles, what each can do, how the Roles & permissions screen works, and the limits to know before you rely on a tick.
- [Your account: name, language, notifications, deleting it](https://myvenuehq.com/help/getting-started/your-account-settings) (Getting started): Change your name, photo and app language, read your notifications, download your own workspace data, or delete your account from Settings, Your account.
- [Notifications and emails you receive as a venue](https://myvenuehq.com/help/getting-started/notifications-and-emails-you-receive) (Getting started): Which events send your team an in-app notification or an email, who gets each one, and where to read them. There is no notification bell or per-person switch.
- [Contact us and get support](https://myvenuehq.com/help/getting-started/contact-us) (Getting started): Reach the MyVenueHQ team by email or the Help center’s message form, what to include, and the places in the app that point you to us.
- [Where inquiries come from](https://myvenuehq.com/help/inquiries-clients/how-inquiries-arrive) (Inquiries and clients): Every way a new inquiry reaches your Inquiries list: the booking page, forms, tours, the partner API, typed by hand or filled from a pasted email.
- [Reply to an inquiry and track the wait](https://myvenuehq.com/help/inquiries-clients/reply-to-an-inquiry) (Inquiries and clients): Open an inquiry, email or call the person, mark it replied and watch how long new inquiries have waited. Reply opens your own mail app.
- [Convert an inquiry to an event, decline or reopen it](https://myvenuehq.com/help/inquiries-clients/convert-an-inquiry-to-an-event) (Inquiries and clients): Turn a ready inquiry into a confirmed or tentative event with the Confirm booking window, then decline, reopen or delete inquiries you will not use.
- [The Clients screen](https://myvenuehq.com/help/inquiries-clients/the-clients-screen) (Inquiries and clients): Add clients, search them, open a profile with their events, inquiries and what they owe, and see how the Free plan’s 250-client limit works.
- [Lead sources and cost per booking](https://myvenuehq.com/help/inquiries-clients/lead-sources-and-cost-per-booking) (Inquiries and clients): See which listing, ad or link each inquiry came from, type what you spent each month and read the cost per booking for every source.
- [Set up tour booking](https://myvenuehq.com/help/tours-forms-embeds/set-up-tour-booking) (Tours, forms and embeds): Let visitors book a time to see your venue from the hours you set, then mark each tour as it happens. Tours turn into inquiries automatically.
- [Forms, the booking page and website embeds](https://myvenuehq.com/help/tours-forms-embeds/forms-and-embeds) (Tours, forms and embeds): Build an inquiry form, map its answers to a new inquiry, publish it and put a form, calendar, floor plan or tour booking on your own website.
- [Build and send a proposal](https://myvenuehq.com/help/proposals-contracts/build-and-send-a-proposal) (Proposals and contracts): Write a proposal from an event with packages, a pricing table and terms, email it to your client and see their answer. The client needs no account.
- [Write contract templates with placeholders](https://myvenuehq.com/help/proposals-contracts/write-contract-templates) (Proposals and contracts): Write your agreement once in Settings, Contract templates, with the client name and event date as placeholders, then start every contract from it.
- [Send a contract for signature](https://myvenuehq.com/help/proposals-contracts/send-a-contract-for-signature) (Proposals and contracts): Create a contract in an event, email it to your client, who signs on a phone with no account, then resend, void or find it again. Contracts need the Venue plan.
- [Amend a signed contract](https://myvenuehq.com/help/proposals-contracts/amend-a-signed-contract) (Proposals and contracts): Change what you agreed after a contract is signed: write an amendment, send it for signature, and see the extra invoiced or the credit applied when the client signs.
- [History, fingerprints and locked documents](https://myvenuehq.com/help/proposals-contracts/history-fingerprint-and-locking) (Proposals and contracts): Every proposal and contract keeps a history of saved versions. A signed contract gets a fingerprint and is locked, so no one can change what the client signed.
- [Set a deposit and payment schedule](https://myvenuehq.com/help/invoices-payments/payment-schedule-and-deposits) (Invoices and payments): Set the deposit, second and final payment dates for an event, split a total with Auto-generate, and create the deposit invoice from the Money tab.
- [Create and send an invoice](https://myvenuehq.com/help/invoices-payments/create-and-send-an-invoice) (Invoices and payments): Write an invoice from an event’s Money tab, add tax, discount and gratuity, email it with a Pay button, resend it and find every invoice on the Money page.
- [The pay link: what your client sees](https://myvenuehq.com/help/invoices-payments/the-pay-link) (Invoices and payments): The Pay button in an invoice email opens a secure card payment with no account, then a thank-you page. What the client sees, and what changes when they pay.
- [Remind clients about payments](https://myvenuehq.com/help/invoices-payments/payment-reminders) (Invoices and payments): Turn on the ready-made payment reminders that email a client before and after a payment is due, and see what the assistant can add.
- [Invoices in the client portal](https://myvenuehq.com/help/invoices-payments/client-portal-invoices) (Invoices and payments): What a client sees under Invoices in their portal: what they owe, a Pay button, what each invoice covers and what they have paid.
- [Connect Stripe to take card payments](https://myvenuehq.com/help/invoices-payments/connect-a-payment-account) (Invoices and payments): Connect your own Stripe account in Settings, Payment processing, so card payments for invoices, bookings and tickets go straight to you.
- [How refunds work](https://myvenuehq.com/help/invoices-payments/refunds) (Invoices and payments): MyVenueHQ does not issue a refund for you. Refund a card payment in your payment processor, and see what happens to the invoice and the event.
- [Start a layout and draw a room](https://myvenuehq.com/help/floor-plans/start-a-layout-and-draw-a-room) (Floor plans): Start a floor plan from a ready-made setup or a blank room, draw walls, set the room size, add doors and windows, and save. There is no autosave.
- [Place tables and seat your guests](https://myvenuehq.com/help/floor-plans/place-tables-and-seat-guests) (Floor plans): Add tables, chairs and stages, set seat counts, paste a guest list, seat people at tables and print escort cards, place cards and a caterer sheet.
- [Use several layouts on one event](https://myvenuehq.com/help/floor-plans/several-layouts-per-event) (Floor plans): Attach a ceremony lawn, a dinner hall and a cocktail room to one event, name each part, put them in order and show them to the client.
- [View a layout in 3D](https://myvenuehq.com/help/floor-plans/view-a-layout-in-3d) (Floor plans): Open the 3D preview from the layout builder to orbit around your room, jump to an overview or top view, and turn the room slowly to see all sides.
- [Share a layout with your client and collect approval](https://myvenuehq.com/help/floor-plans/share-a-layout-with-your-client) (Floor plans): Publish a layout, make a private share link, collect feedback pins, approvals and change requests from your client, print it and embed it on your website.
- [Venue inventory and your own object sizes](https://myvenuehq.com/help/floor-plans/venue-inventory-and-object-sizes) (Floor plans): Count the tables, chairs and stages you own so planners cannot place more than you have, and save the real size of your rounds, stage and bar.
- [Ask HQ a question](https://myvenuehq.com/help/hq-assistant/ask-hq-a-question) (HQ, the AI assistant): Ask HQ, the AI assistant in MyVenueHQ, about your events, inquiries and what clients owe. Where the box is, what you see while it answers and what it reads.
- [Let HQ do something for you](https://myvenuehq.com/help/hq-assistant/action-cards) (HQ, the AI assistant): Ask HQ to hold a date, add a reminder, draft an invoice or move an event. It shows a card, and nothing happens until you press Confirm. Undo for 30 days.
- [AI credits: what they cover and how to buy more](https://myvenuehq.com/help/hq-assistant/ai-credits) (HQ, the AI assistant): HQ runs on credits: 25 a month on Free, 500 on the Venue plan, and packs of 1,000 for $10 or 5,000 for $40. See your balance, buy a pack and what happens at zero.
- [Turn HQ off for the venue or just for you](https://myvenuehq.com/help/hq-assistant/turn-hq-off) (HQ, the AI assistant): The venue owner can switch HQ off for everyone in Settings, and anyone can hide it for themselves. What goes away, who can change it and how to bring HQ back.
- [What HQ can and cannot do](https://myvenuehq.com/help/hq-assistant/what-hq-can-and-cannot-do) (HQ, the AI assistant): HQ reads your venue’s records, writes the day’s note, drafts replies and prepares actions for you to confirm. What it never does, and how your data is handled.
- [The daily briefing on Today](https://myvenuehq.com/help/hq-assistant/daily-briefing) (HQ, the AI assistant): The note at the top of Today says what is on today and tomorrow, who is waiting for a reply and what is due. It is free on every plan and costs no credits.
- [Create an event](https://myvenuehq.com/help/events/create-an-event) (Events): Add an event from the New event window or the Calendar, choose its stage, room and package, use a template and know what the Free plan counts.
- [The event window: tabs, editing and sharing](https://myvenuehq.com/help/events/the-event-window) (Events): Find your way around an open event: the header, the Overview, the More menu, Edit event and Save changes, Share links and deleting an event.
- [Hold a date, release it, and cancel an event](https://myvenuehq.com/help/events/holds-and-cancelling-an-event) (Events): Use the hold bar on a tentative date to give the client more time or release it, and understand what the Cancelled stage does and does not do.
- [The calendar, blocked dates and double bookings](https://myvenuehq.com/help/events/the-calendar-and-blocked-dates) (Events): Read the shared calendar, share the public calendar, close dates with Block dates, add a calendar feed to Google, and see how clashes are checked.
- [Tasks, timeline, staffing and requirements](https://myvenuehq.com/help/events/tasks-timeline-and-staffing) (Events): Track an event’s to-dos, key milestones, detailed schedule, staff and equipment lists, requirements and internal notes inside the event window.
- [Final guest count and capacity](https://myvenuehq.com/help/events/final-guest-count-and-capacity) (Events): Ask your client to confirm a final guest count by a deadline, see when it locks, and track capacity for an event.
- [Today and the quick search](https://myvenuehq.com/help/events/today-and-search) (Events): Use the Today screen for what is on and what needs you, and Ctrl K to jump to an event, form, layout, menu or BEO.
- [Build a BEO (banquet event order)](https://myvenuehq.com/help/beos-menus/build-a-beo) (BEOs and menus): Start a BEO from an event, fill the menu, bar, schedule, staffing and room setup, set its status, and print it or save it as a PDF for the kitchen and floor.
- [Build a menu and use it in a BEO](https://myvenuehq.com/help/beos-menus/build-a-menu) (BEOs and menus): Write a menu once with sections, items, prices and a theme, export it as a PDF and import it into any BEO.
- [Set up packages](https://myvenuehq.com/help/beos-menus/set-up-packages) (BEOs and menus): Create the packages you sell with a price and what is included, add vendor add-ons, and use them on events and in proposals.
- [Export your data](https://myvenuehq.com/help/exports-trash-data/export-your-data) (Exports, Trash and data deletion): Download everything your venue has in MyVenueHQ as one zip of spreadsheets, plus the single exports for form submissions, BEOs, menus and ticket sales.
- [The Trash: restore what you deleted](https://myvenuehq.com/help/exports-trash-data/the-trash) (Exports, Trash and data deletion): Deleted inquiries, events, clients, proposals, invoices, contracts and floor plans wait in the Trash for 30 days. Restore them, or delete them forever.
- [Delete your account, a venue or a client](https://myvenuehq.com/help/exports-trash-data/delete-your-data) (Exports, Trash and data deletion): What deleting an account, archiving a venue, deleting a client or deleting a form removes, what is kept and for how long, and how to ask us to do it.
- [Set your venue’s language, currency and formats](https://myvenuehq.com/help/languages-currencies/set-language-currency-and-formats) (Languages and currencies): Choose the language your clients see, the currency, date and time formats, week start and units for a venue, and your own app language.
- [What is translated and what stays in English](https://myvenuehq.com/help/languages-currencies/what-is-translated) (Languages and currencies): See which screens, client pages and emails follow the language you choose, and which still appear only in English.
- [Sell tickets to an event](https://myvenuehq.com/help/tickets-rsvps/sell-tickets-to-an-event) (Tickets and RSVPs): Create ticket types with a price and quantity, make the event public, share the ticket link, and see what your buyers see and receive.
- [Take RSVPs and sales at the door](https://myvenuehq.com/help/tickets-rsvps/take-rsvps-and-door-sales) (Tickets and RSVPs): Run a free event with RSVPs, record walk-up sales, mark an RSVP as paid at the door, and print the sales list.
- [Invite a planner or vendor to an event](https://myvenuehq.com/help/planners-vendors/invite-a-planner-or-vendor) (Planners and vendors): Give a planner or vendor a private link to one event, choose exactly what they can see, read their messages and files, and take the link back.
- [Track vendor insurance certificates](https://myvenuehq.com/help/coi/track-vendor-insurance) (Insurance certificates): Set the cover you require, request a certificate from a vendor, approve it, and let expiry reminders go out before it ends.
- [Turn on a ready-made automation](https://myvenuehq.com/help/automations/turn-on-a-ready-made-automation) (Automations): Switch on one-click follow-up emails: reply to new inquiries, check back with quiet ones, welcome a booking, warn before a hold ends and ask for a review.
- [Build your own automation](https://myvenuehq.com/help/automations/build-your-own-automation) (Automations): Choose what starts it, add steps such as an email, a wait, a contract, a proposal, an invoice or a task, and check the sentence that reads it back.
- [See what an automation did](https://myvenuehq.com/help/automations/see-what-an-automation-did) (Automations): Read the run history, find out why a step failed or was skipped, and pause, edit or delete an automation from the Workflows page.
- [Add a venue and switch between venues](https://myvenuehq.com/help/multi-venue/add-and-switch-venues) (Several venues): Run more than one venue from one login: add a venue on the Venues page, switch with the menu at the top of the sidebar, and see what each extra venue costs.
- [Archive and restore a venue](https://myvenuehq.com/help/multi-venue/archive-and-restore-a-venue) (Several venues): Remove a venue you no longer run without losing its data, see what happens to the bill, and bring it back later from the Archived list.
- [The Free and Venue plans](https://myvenuehq.com/help/billing-plans/free-and-venue-plans) (Billing, plans and cancelling): What the Free plan includes, what the Venue plan adds for $49 a month, what happens at a limit, and what no plan limits at all.
- [Start the trial and subscribe](https://myvenuehq.com/help/billing-plans/start-the-trial-and-subscribe) (Billing, plans and cancelling): Start the 14-day Venue trial on the Subscribe page, choose monthly or yearly, and know what is charged and when.
- [Cancel your plan and what happens next](https://myvenuehq.com/help/billing-plans/cancel-your-plan) (Billing, plans and cancelling): Cancel the Venue plan in one click under Plan and billing, keep your features until the period ends, and know what read-only means for your data.

## Questions

### What is MyVenueHQ?
MyVenueHQ is venue management software for event and wedding venues. Inquiries, proposals, contracts, invoices, floorplans and BEOs all live in one dashboard, so the details are typed once, and POS sales sync into its revenue reports.

### What does venue management software do?
It runs an event space’s business: inquiries, one calendar for every room, proposals, contracts and deposits, then the floorplan, BEO and timeline staff work from on the day. Event booking software covers the booking; venue management software carries it through to the event.

### Is the free plan actually free?
Yes. One venue, two staff seats, 10 events a month and 250 contacts, with proposals, invoices and deposits, BEOs, floorplans, menus and ticketing. Tickets sold on Free carry a 5% buyer fee.

### Does it stop double bookings?
Yes. One calendar holds every room, and a booking that clashes with another in the same room is stopped before it saves.

### Can I bring my bookings over?
Yes. Add your upcoming events and contacts as you go; each takes about a minute. On the Venue plan, the MyVenueHQ team spends an hour setting up your first event with you.

### Do my clients need an account?
Not to accept a proposal or sign a contract. They open a link from their email and do it from their phone.

### How do I cancel?
In the app, go to Settings, Your account, Plan and billing, and press Cancel my plan, or email hello@myvenuehq.com from the account owner’s address. A monthly plan ends at the end of the month you have paid for, a yearly plan at the end of the year. There is no annual contract.

### What does the $49 plan add?
Unlimited events, contacts and staff seats, contracts with e-signature, POS sync from Square, Clover, Toast or Lightspeed, and ticketing with no per-ticket cut. It starts with a 14-day trial.

### Why is the Venue plan $49 a month?
The plan is all MyVenueHQ charges: no fee on your invoices, no per-seat or per-ticket charge on Venue, and no setup fee. One dashboard replaces the booking tool, signing app and floorplan tool most venues pay for separately.

### What happens if I pass 10 events on Free?
Nothing you have booked is touched. New events pause until the first of next month, or until you upgrade. Inquiries do not count toward the 10.

### Can MyVenueHQ be the CRM for a wedding venue?
Yes. An inquiry from the form on your website arrives as an inquiry, and its event moves from inquiry to tentative to confirmed, with the client’s details in the dashboard. Automations send the contract, the invoice or a follow-up when the status changes.

### Will someone help me set it up?
Yes. Venues on the Venue plan get an hour with the MyVenueHQ team to set up their first event together, and anyone can email hello@myvenuehq.com.

### Is there a yearly plan?
Yes. $490 a year for one venue, which is two months free against paying monthly, and $150 a year for each extra venue. You choose it at checkout. It starts with the same 14-day trial.

### Is there a money-back guarantee?
Yes. Email hello@myvenuehq.com within 30 days of your first payment, monthly or yearly, and we refund it in full.

### Will the price go up?
Not for you if you subscribe in 2026: today’s price is locked for as long as you stay subscribed. Any later increase is announced at least 30 days ahead.

### Which POS systems does it read from?
Square, Clover, Toast and Lightspeed. You connect one with an API token from its dashboard, then press Sync to bring in the last week of sales.

### Where does the money from invoices go?
Into your own Stripe, Square or PayPal account, the one you connect.

### I run more than one venue.
Add each extra venue for $15 a month, or $150 a year, on the same subscription and bill. Each venue keeps its own calendar, contacts, documents and staff, and you switch between them with one login. MyVenueHQ does not combine calendars or revenue across venues.

### Can I get my data out?
Yes. Your data exports on request, and it stays yours.