Free
For a venue getting started, or running a few events a month.
$0
- 1 venue, 2 staff seats
- 20 events a month
- 250 contacts
- BEOs, floorplans, menus
- Ticketing, 5% buyer fee
No POS sync or contracts
Venue management software for event and wedding venuesRun every event from one record.
MyVenueHQ keeps the proposal, signed contract, deposit, floorplan, BEO and till sales together, from first inquiry to last bar tab. You type the details once.
A live demo of the MyVenueHQ Today screen on a wedding day at a sample venue, Grandview Hall: the run of show moves on to dinner service, a new inquiry arrives, and the couple’s balance is paid.
Today
Saturday, October 17
- Vendor load-inService dockConfirmed
- Garden Room set12 rounds of 10, head tableConfirmed
- Whitfield and Nakamura ceremonyGarden Room · 120 guestsConfirmed
- Dinner serviceNOWGarden Room · 120 guestsConfirmed
- Bar opens on the terraceTerrace · 2 tillsConfirmed
- Hendricks corporateNov 6 · 60 guests · just now›
- Alvarez 40th birthdayUnanswered for 2d›
- Okafor rehearsalDeposit due Monday›
- Paid
- $9,600
- Balance
- $0
Freefor your first 20 events a month
$100 a monthafter that, with no charge per seat
Your moneysettles in your own Stripe, Square or PayPal
Lightspeed What changes on your first Saturday.
Most venues run an event across an inbox, a spreadsheet, a signing app, a floorplan tool and the till. MyVenueHQ puts the same work on one event record.
Without it With MyVenueHQ
Copying the couple’s details from an email into the proposal, the contract, the invoice and the BEO.
Type them once. The inquiry becomes the event, and the proposal, contract, invoice and BEO all hang off it.
Two people checking two calendars, and a Saturday booked twice.
One calendar for every room. A booking that clashes with another is stopped before it saves.
Printing contracts, waiting on scans, filing PDFs by hand.
Clients sign on their phone. The signed, dated copy stays on the event.
Chasing deposits by email and checking the bank to see who paid.
Clients pay the invoice by card. The event shows paid the moment they do, and the money lands in your own account.
Sketching tables on a printout and recounting chairs.
Drag the room into shape in 2D, check it in 3D, and the seat count keeps up.
Adding up each till’s report the next morning to see what the bar made.
Square, Clover, Toast and Lightspeed sales post to the event as they ring through.
Watch an inquiry become a booking.
One record tracks the lead from the first email to the signed contract, the deposit and the kitchen’s BEO.
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The inquiry lands
Amelia asks if October 17 is free for 120. The calendar already knows it is.
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The proposal goes out
Garden Room, dinner for 120, $9,600, sent straight from the record.
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She signs from her phone
The contract comes back signed and dated. No printing, no scanning.
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The deposit is paid
$2,400 lands in your Stripe account. The balance is due October 3.
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The kitchen gets its copy
Menu, timings and dietaries on one BEO, pulled from the record.
Events › Whitfield and Nakamura
Whitfield and Nakamura wedding
Amelia Whitfieldvia your website form · 7:12 am
Hi! We’re looking at Saturday, October 17 for our wedding, around 120 guests, ceremony and dinner. Is the Garden Room free? We’d love to come see it.
- Date
- Sat, Oct 17
- Guests
- 120
- Space
- Garden Room
- Budget
- $9,000 to $10,000
MTWTFSS 12345678910111213141516171819202122232425262728293031
ProposalWhitfield and Nakamura · Oct 17
Sent 9:30 am · viewed 3 times| Item | Qty | Each | Total |
|---|---|---|---|
| Garden Room, evening hire | 1 | 2,400.00 | 2,400.00 |
| Dinner package, three courses | 120 | 52.00 | 6,240.00 |
| Bar setup and two bartenders | 1 | 960.00 | 960.00 |
| Total | $9,600.00 | ||
| Deposit on signing, 25% | $2,400.00 | ||
Event agreementGrandview Hall and Amelia Whitfield
Awaiting signature1. Date and space. Saturday, October 17, Garden Room, 3:00 pm to 11:00 pm.
2. Payment. $9,600 total. $2,400 deposit on signing, balance due October 3.
3. Final numbers. Guest count confirmed 14 days before the event.
Client signature
9:41
Event agreement
Grandview Hall · Oct 17
Sign here
Sign agreement 25%paid
- DepositPaid 9:44 pm · Visa ending 4412$2,400.00
- BalanceDue Oct 3$7,200.00
Paid out to your Stripe account
BEO · Banquet event orderGarden Room · 120 guests · Oct 17
With kitchen- Ceremony, garden lawn
- Cocktails and canapés
- Dinner service
- Cake and speeches
- Burrata, heirloom tomato120
- Braised short rib98
- Wild mushroom risotto22
- Olive oil cake120
Vegetarian 6Gluten free 5Nut free 2Dairy free 1
Sample venue and couple. The record is the one the app keeps.
Drag the room into shape, in 2D and 3D.
Event floorplans drawn to scale: tables, seats and the head table in the Garden Room. The seat count follows you.
88of 120 seats set
Drag a table. Arrow keys move the one in focus.
Every booking and every client, in one list.
Confirmed, tentative and the ones still asking, next to every client you have ever hosted. Your calendar and your venue CRM are the same record.
Events
Grandview Hall · next four weeks
- Okafor rehearsal dinnerTerrace · 40 guestsDODaniel Okafor$3,180 Tentative
- Whitfield and Nakamura weddingGarden Room · 120 guestsAWAmelia Whitfield$9,600 Confirmed
- Raman receptionGrand Hall · 240 guestsPRPriya Raman$21,400 Confirmed
- Beacon board dinnerLibrary · 24 guestsBCBeacon Credit Union$2,650 Confirmed
- Lindqvist anniversaryGarden Room · 70 guestsELErik Lindqvist$5,460 Tentative
- Hendricks corporateGrand Hall · 60 guestsHCHendricks & Co.est. $4,800 Inquiry
- Alvarez 40th birthdayTerrace · 45 guestsTATomas Alvarezest. $3,200 Inquiry
- Showing of 7
Last call. The takings are already in.
Each till’s sales post to the event as they ring through, from Square, Clover, Toast or Lightspeed, so you know what every event earned.
- Square
- Clover
- Toast
- Lightspeed
Everything your venue runs on.
One venue management platform in place of the booking tool, signing app, floorplan tool and spreadsheet most venues pay for separately.
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Inquiries and calendar
Inquiries from the form on your website arrive ready to turn into a booking in one click, on a calendar that holds every room. Wedding venue management software
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ProposalsVenue
Send a proposal from the event. The client opens it from a link and accepts it online.
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Contracts and e-signatureVenue
Start from your own template, attached to the event. Clients sign from a link on their phone, no account needed.
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Invoices and depositsVenue
Deposit and balance on one invoice, paid by card into your own Stripe, Square or PayPal.
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Floorplans in 2D and 3D
Lay out tables, bar and dance floor for each event, and show the client the room before they arrive. Event floor plan software
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BEOs and menus
Timings, courses and dietary counts go to the kitchen on one sheet, pulled from the event. Free BEO template
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Packages and add-ons
Price your packages and add-ons once, then drop them into any proposal instead of retyping the menu.
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Client portal
Couples and planners see their documents, invoices and messages in one place instead of asking you for them.
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Automations
When a booking changes status, send the contract, the invoice or a follow-up email without doing it by hand.
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Bar and POS salesVenue
Till sales post to the event they belong to, so you know what every event actually earned.
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Revenue reporting
Revenue by day or by month across bookings, ticket sales and the bar, so you can see which months and events pay.
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Ticketing
Sell tickets to your own nights from your website. Free plan buyers pay a 5% fee; on Venue there is none.
Marked Venue: on the $100 plan. Everything else works on Free too.
Free guides: the guest count change checklist, and templates and how-tos on the venue blog.
Free until you’re busy.
Free venue management software for your first 20 events a month. After that it is $100 a month, however many people you add.
Venue
For a venue with events most weeks and a team to run them.
$100a month
- Unlimited events and contacts
- Unlimited staff seats
- POS sync, four tills
- Contracts, proposals, invoices
- Ticketing, no per-ticket cut
Group
The Venue plan, plus $20 for each extra venue you run.
+$20a month per extra venue
- Everything in Venue, every site
- Group revenue and calendar
- Shared contacts and templates
- One bill for every venue
- No card to start free
- 14-day trial on Venue
- No setup fee
Why $100 covers all of it.
Three facts about how MyVenueHQ is built and sold explain the price.
- The plan is the only charge.
Invoices settle in your own Stripe, Square or PayPal and MyVenueHQ adds no fee. Venue has no per-seat charge, no per-ticket cut and no setup fee, so the bill is the plan and nothing else.
- One product, not a stack.
The calendar, proposals, contracts, invoices, floorplans, BEOs and bar sales run on one event record. Nothing is retyped from one tool to the next, so the booking tool, signing app and floorplan tool stop being separate subscriptions.
- No sales call in the way.
You start free with no card and no demo. The MyVenueHQ team builds the product and sets up each founding venue’s first event with them.
See full pricing, with every limit and what each plan includes.
Weighing it against another tool? Read MyVenueHQ vs Tripleseat or MyVenueHQ vs Perfect Venue, with a source for every competitor fact.
Why we built MyVenueHQ.
We built MyVenueHQ so venue managers and the planners they work with have every tool they need to run an event in one place: the calendar, proposals, contracts, invoices, floorplans, BEOs and the bar’s sales, all on one record.
The big platforms, Planning Pod and Tripleseat among them, charge prices we think are out of proportion for an independent venue. That never sat right with us, so we built the version we’d want to pay for.
Here the price is simple: free for your first 20 events a month, then $100 a month however many people you add, and nothing taken from your invoices. We set up every founding venue’s first event with them, so you deal with the people who built it.
The MyVenueHQ teamVenue management software
Published prices side by side: MyVenueHQ vs Tripleseat and MyVenueHQ vs Perfect Venue.
Free tools, no account.
The same floor plans and paperwork as the app, free in your browser. Lay out the room with the free floor plan maker, seat the guests with the free seating chart maker, then download or print what you make.
Free event floor plan makerDraw the room to scale, tables, stage and dance floor. 
Free seating chart makerSeat every guest and download the list. 
Free BEO templateThe banquet event order, as a Word download. 
Free venue capacity calculatorHow many guests the room holds, and the code count. 
Free catering invoice templateDeposit, balance, service charge and tax. 
Free wedding alcohol calculatorHow much beer, wine and liquor to buy. Questions venue owners ask first.
What is MyVenueHQ?
MyVenueHQ is venue management software for event and wedding venues. Inquiries, proposals, contracts, invoices, floorplans, BEOs and bar sales all hang off one event record, so the details are typed once.
What does venue management software do?
It runs the business side of an event space: inquiries, one calendar for every room, proposals, contracts and deposits, then the plan staff work from on the day (floorplan, BEO, timeline). Event booking software covers the first half of that; venue management software carries the booking through to the event itself.
Is the free plan actually free?
Yes. One venue, two staff seats, 20 events and 250 contacts a month, with BEOs, floorplans, menus and ticketing. Tickets sold on Free carry a 5% buyer fee.
What does the $100 plan add?
Unlimited events, contacts and staff seats, POS sync for up to four tills, contracts, proposals and invoices, and ticketing with no per-ticket cut. It starts with a 14-day trial.
Why is the Venue plan $100 a month?
The plan is the only thing MyVenueHQ charges: no fee on your invoices, no per-seat or per-ticket charge on Venue, and no setup fee. One event record also replaces the booking tool, signing app and floorplan tool most venues pay for separately, and you start free with no card and no demo call.
What happens if I pass 20 events on Free?
Nothing you have booked is touched. New events pause until the first of next month, or until you upgrade. Inquiries do not count toward the 20.
Can MyVenueHQ be the CRM for a wedding venue?
Yes. An inquiry from the form on your website becomes a contact, and its event moves from inquiry to tentative to confirmed. Automations send the contract, the invoice or a follow-up when the status changes.
Does it stop double bookings?
Yes. One calendar holds every room, and a booking that clashes with another in the same room is stopped before it saves.
Do my clients need an account?
Not to accept a proposal or sign a contract. They open a link from their email and do it from their phone.
Will someone help me set it up?
Yes. Founding venues get an hour with the MyVenueHQ team to set up their first event together.
Which tills does it read from?
Square, Clover, Toast and Lightspeed. Each till’s sales post to the event they belong to.
Where does the money from invoices go?
Into your own Stripe, Square or PayPal account, the one you connect.
I run more than one venue.
Add each extra venue for $20 a month. You get one calendar, group revenue and shared contacts and templates across all of them.
Can I get my data out?
Yes. Your data exports on request, and it stays yours.