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Planning Pod pricing and alternativesPlanning Pod vs MyVenueHQ: what is published, and what is not.

Planning Pod does not publish a price list. Its price follows a package by number of events, and every new account pays a one-time onboarding fee whose amount is not posted. MyVenueHQ is free for up to 10 events a month, then $49 a month, with no setup fee.

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The short answer

We could not find a Planning Pod price on any of its pages on October 16, 2026, so we do not quote one. To learn what it costs you book a demo and ask for the package and the onboarding fee in writing. MyVenueHQ shows its prices on one page. Planning Pod is the stronger fit for a venue that sells tickets, wants separate kitchen and client BEOs, or wants a person to run its migration.

Planning Pod pricing: what its pages say

Each Planning Pod fact links to the page it came from, read on October 16, 2026.

MyVenueHQPlanning Pod
Price list Published: free, then $49 a month or $490 a year, plus $15 a month for each extra venue None. Its pricing address returns a not-found page, and its pages lead to a demo Source
What sets the price The plan you pick. Staff seats are unlimited on the paid plan An event-count package, not the number of users. Larger packages are named, like Venue 50, but no ladder is published Source
Yearly billing $490 a year, two months free The monthly price times 12, less 10% Source
Trial 14-day trial of the paid plan, and a free plan with no card One help article describes a 14-day trial with no card. Its homepage offers a demo, and its demo page says the trial link comes by email after you book one Source
Setup fee None A one-time onboarding fee is required for new accounts. The amount is not published Source
Cancelling Month to month, and a 30-day money back on the first payment In writing only, from inside the app or by email. It ends when the paid term ends, and its terms say there are no refunds Source

Planning Pod vs MyVenueHQ, feature by feature

The same eleven questions we ask of every venue software we compare. Where Planning Pod’s own pages do not answer, the cell says Not publicly verified and names the part that is missing; that is not the same as the product lacking it. Read on October 16, 2026.

QuestionMyVenueHQPlanning Pod
Who it is for Independent event and wedding venues in the United States, from one room to a few sites. Venues first: event and wedding venues, barns and vineyards, clubs, breweries, wineries, hotels and event centers, with the software, support and roadmap built around venues. It also serves planners, nonprofits and schools. It says most of its venues run a team of one to five people. Source 1Source 2Source 3
Published pricing and billing Free for one venue, with no card: 10 events a month, 250 contacts, 2 staff seats. The Venue plan is $49 a month or $490 a year, with unlimited events, contacts and staff seats. 14-day trial, 30-day money back on the first payment, no setup fee, no minimum term. Not publicly verified: a price list. Its pricing address returns a not-found page and every call to action leads to a demo. Price follows an event-count package, not the number of users. A yearly plan costs the monthly price times 12 less 10%, per its help center. A required one-time onboarding fee applies and its amount is not published. One help article describes a 14-day trial with no card. Subscriptions are not refundable and cancel in writing, per its terms. Source 1Source 2Source 3Source 4
Multiple locations Each extra venue is $15 a month ($150 a year) on the same subscription and bill, with one login that switches between venues and a different role in each. Every venue keeps its own calendar, contacts, templates and revenue: there is no calendar or report across all of them. One account holds unlimited venues and event spaces, with calendar feeds by venue. Not publicly verified: pricing for several venues, reporting across venues, and permissions per venue. Source 1Source 2
Booking and calendar A calendar that holds every room, and a booking that clashes with another event in the same room is refused. An inquiry from the form on your website turns into a booking in one click. A color-coded calendar with soft and hard holds, blackout dates, multi-space bookings, tour scheduling and alerts for double bookings, plus an availability calendar and a lead form to embed on your website. Syncing to Google, Outlook and Apple calendars is one way and can lag by up to 24 hours. Not publicly verified: instant online booking and payment with no staff step. Source 1Source 2
CRM and follow-up An inquiry and its event sit in one dashboard with the calendar, moving from inquiry to tentative to confirmed. Lead sources are tagged, and cost per booking is worked out from the ad spend you enter. A contact manager, a drag-and-drop lead pipeline, lead forms that create pipeline leads, a shared email inbox with templates, email drip sequences, and reports on won and lost sales. WeddingWire and The Knot leads flow into the pipeline. Source 1Source 2Source 3
Contracts and payments Proposals, invoices and deposits work on Free. Contracts with e-signature are on the Venue plan, and clients sign from a link on their phone. Invoices pay by card into your own Stripe, Square or PayPal account, and MyVenueHQ adds no fee. Proposals convert to contracts and invoices in one click, with e-signature and signer details on the signed PDF. Deposits, installment schedules with reminders and auto-payments on a saved method are included, and clients pay by card or bank transfer in a branded portal. Its own pages name different payment processors, so ask which applies. Not publicly verified: processing rates. Source 1Source 2Source 3Source 4Source 5
Event operations BEOs and menus pulled from the event, packages and add-ons, 2D and 3D floor plans on every plan, and a client portal for documents, invoices and messages. BEOs build from the event in seven layouts for client, kitchen, floor and bar, with signed versions kept. To-scale floor plans, seating charts, itineraries, task lists, a client portal, ticketing and registration are listed. It has no native iPhone or Android app. Not publicly verified: staff shift scheduling. Source 1Source 2Source 3Source 4Source 5
Marketing automation Workflows send triggered emails when a booking or inquiry changes status: the contract, the invoice, a payment reminder or a follow-up, with an unsubscribe link. There are no newsletters, campaigns, audience segments or text messages. Workflows set off by a new lead, a signed proposal, a payment or a due task send emails and create documents, and email sequences and text reminders are included. Not publicly verified: a newsletter or campaign builder, text campaigns, and audience segments. Source 1Source 2
AI HQ, our AI assistant, briefs you each day, answers from your own records, drafts replies and prepares holds and reminders that wait for your click. It sends nothing itself, writes in English and works in the web app only. Not publicly verified. Its product pages, terms and blog describe no AI feature. Source 1Source 2Source 3Source 4
Integrations and API Sales sync from Square, Clover, Toast and Lightspeed (read in, one way). Payments through Stripe, Square or PayPal. A calendar feed you subscribe to, an inquiry form and public calendar to embed, and a venue API key that sends website form inquiries in. There is no general public API. Your data exports on request. QuickBooks Online, Google, Apple and Microsoft calendars (one way), WeddingWire and The Knot leads, connected email accounts, and Zapier, which charges its own fee for some apps. Its pages differ on whether QuickBooks connects directly or through Zapier. Not publicly verified: a public API and restaurant POS integrations. Source 1Source 2Source 3Source 4
Terms and limits to know Made for independent event and wedding venues, not hotels or large groups. Contracts with e-signature and POS sync need the $49 plan, and AI replies are drafts you send yourself. No public price, a required one-time onboarding fee, no refunds on subscriptions, cancellation in writing only, a monthly cap on support emails for smaller plans, and no native mobile apps. Archived events cannot be reopened for two weeks. Its terms were last updated September 29, 2026. Source 1Source 2Source 3Source 4

When Planning Pod is the better choice

Planning Pod is the stronger fit in these cases, going by what its own pages show:

  • A venue that wants BEOs, to-scale floor plans, seating and food and beverage packages built from the event, with separate kitchen and client versions.
  • A venue that also sells tickets or registrations: its invoicing page says ticketing adds no service fee on top of card processing.
  • A team that wants a person to lead onboarding and data migration, with live training, and will pay a one-time fee for it.
  • A team that wants text reminders, email sequences, custom reports, QuickBooks Online and WeddingWire and The Knot lead feeds.
  • An operator who wants the calendars and spaces of several venues in one account.

If that is you, book its demo and ask for the price in writing.

When MyVenueHQ fits better

MyVenueHQ fits an independent event or wedding venue that wants to see the price before talking to anyone, start free and set itself up. It keeps each booking in one dashboard, from inquiry to proposal, e-signed contract, deposit, event floor plan and BEO, and clients pay into your own Stripe, Square or PayPal account. Cancelling is month to month.

Also comparing others? MyVenueHQ vs Tripleseat covers a $375 starting price and a one-year term, and MyVenueHQ vs Perfect Venue prices out a year of each.

Planning Pod questions.

How much does Planning Pod cost?

Planning Pod does not publish a price list, so we cannot give you a number. Its pricing address returns a not-found page and its pages lead to a demo. What its own pages do say is that price follows a package by number of events rather than users, that a yearly plan is the monthly price times 12 less 10%, and that new accounts pay a required one-time onboarding fee whose amount is not published. Read on October 16, 2026. Figures that review sites and older blog posts quote are not on its current pages, so we do not repeat them.

Does Planning Pod have a free trial?

Planning Pod has a 14-day trial, with no card, according to one of its help articles. Its homepage offers a demo instead, and its demo page says the trial link arrives by email after you book one, so the route in is not clear. MyVenueHQ has a free plan for one venue, and a 14-day trial of the paid Venue plan.

Does Planning Pod have a free plan?

No free plan is described on the Planning Pod pages we read. MyVenueHQ has a free plan for one venue and up to 10 events a month, with BEOs, floor plans, proposals, invoices and deposits.

Does Planning Pod charge a setup fee?

Yes. Its onboarding page says a one-time fee is required for onboarding, training and implementation on all new accounts, and does not give the amount. Extra services such as faster migration are quoted separately. MyVenueHQ has no setup fee.

Can I cancel Planning Pod at any time?

Only in writing, from the Close Account page in the app or by email, and the account ends when the paid term does. Its terms, updated September 29, 2026, say subscription payments are not refunded. MyVenueHQ is month to month, with a 30-day money back on the first payment.

Does Planning Pod support multiple venues?

Yes, in one account. Planning Pod says an account holds unlimited venues and event spaces, and calendar feeds can be exported by venue. What several venues cost, and whether reporting and permissions work by venue, is not publicly verified. On MyVenueHQ each extra venue is $15 a month on the same bill, with one login that switches between venues; each venue keeps its own calendar, contacts and revenue.

Does Planning Pod have AI features?

None is described on its product pages, terms or blog, as of October 16, 2026. That says what it publishes, not what it is building. MyVenueHQ’s assistant, HQ, briefs you each day, answers from your own records and drafts replies, and sends nothing until you click.

Is MyVenueHQ a good Planning Pod alternative?

Yes, for an independent event or wedding venue that wants a published price, a free start and setup it can do itself. MyVenueHQ is free for up to 10 events a month and $49 a month after that, with no setup fee. A venue that sells tickets, wants kitchen-ready BEO layouts or wants a person to run its migration may be better served by Planning Pod.

What is Planning Pod?

Planning Pod is event and venue management software. It describes one web platform built venue-first, with a booking calendar, CRM, proposals and contracts, invoices, BEOs, floor plans, a client portal, ticketing and registration. It has run since 2014 by its own account, and it is sold through demos.

Sources

All read on October 16, 2026. Prices, packages and terms change; check Planning Pod’s site for the current version. Planning Pod is a trademark of its owner. MyVenueHQ isn’t affiliated with or endorsed by Planning Pod.

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