Event floor plan softwareLay out the room before anyone lifts a table.
MyVenueHQ’s event floor plan software draws the room to scale, places real banquet tables, counts the seats and shows it in 3D. The plan sits on the booking, so it matches the guest count and the BEO. Free for one venue and up to 10 events a month.
Draw the venue in feet and inches and place real banquet furniture: 60 and 72 inch rounds, banquet and cocktail tables, chairs, stages, bars and dance floors. It counts seats as you go, gives the client a view link and attaches the plan to the event’s BEO. It can’t import a CAD or PDF plan yet, so you draw the walls from measurements or start from a room template. For one layout with no account, use the free event floor plan maker, and for one event’s kitchen sheet, the free BEO template.
Why venue floor plan software belongs on the booking
In MyVenueHQ the layout sits on the event, next to the guest count and menu counts, so the crew builds the room the client approved and the plan prints on the banquet event order (BEO). A standalone diagram tool keeps the drawing apart from the booking, so the guarantee moves from 110 to 120 and the drawing still has 11 tables. The guest count change checklist lists who else needs the new number.
The furniture catalog
Real banquet sizes, so a plan that fits on screen fits in the room.
| Category | Pieces |
|---|---|
| Tables | 60 inch rounds (seat 8), 72 inch rounds (seat 10), 6 ft and 8 ft banquet tables, 30 inch cocktail tables, 8 ft buffet tables |
| Seating | Chiavari and banquet chairs, lounge chairs, two and three seat sofas, ottomans |
| Stage and dance | 16 by 12 ft stage, 4 by 8 ft risers, 20 by 20 ft dance floor, 4 by 4 ft dance floor panels, DJ booth, podium, 10 ft projector screen |
| Service | 8 ft bar counter, coffee station, stanchions |
| The room itself | Walls you draw, single, double, French, sliding and bi-fold doors, windows, entrances, floor finishes from hardwood to carpet to marble |
| Decor and light | Plants, trees, fountains, spotlights and point lights for the 3D view |
What to look for in event floor plan software
Each row is a feature to check and where MyVenueHQ stands on it, including what it doesn’t do. Tripleseat and Perfect Venue sell floor plans as a paid add-on; the Tripleseat comparison and the Perfect Venue comparison show what each charges.
| Feature | Why it matters | In MyVenueHQ |
|---|---|---|
| Drawn to scale | A plan that fits on screen has to fit in the room. | Yes. Rooms in feet, furniture in inches, with rulers and a measuring tool. |
| Real banquet furniture | Seat counts are only right if a 60 inch round really seats 8. | Yes. Rounds, banquets, cocktail tables, stages, bars and dance floors at real sizes, and the seat count updates as tables come and go. |
| 3D view | Clients read 3D faster than a plan, and you catch blocked sight lines. | Yes. Switch any layout to 3D. |
| Guest names at tables | The seating chart and the floor plan should be one drawing. | Yes. Paste the guest list or upload a CSV, drag names to tables, and see who isn’t seated yet. |
| Client sharing | Clients approve faster when they can open the plan. | Yes. A view link, no account needed. |
| Tied to the booking and BEO | When the guest count moves, the plan has to move with it. | Yes. The layout sits on the event and prints with the BEO. |
| Inventory limits | Stops a plan that needs more tables than you own. | Yes. Set your counts and the builder holds to them. |
| Layout tools | A tidy room is faster to set and easier to read. | Yes. Align and evenly space tables, snap to the grid, lock pieces, and duplicate a layout for the next event. |
| Print or PDF | The setup crew works from paper. | Yes. Print it or save it as a PDF. |
| Import a CAD or PDF plan | Saves drawing a big or odd shaped room by hand. | Not yet. Draw the walls from measurements or start from a room template. |
How to make an event floor plan
- Measure the room, or start from a template: a 20 by 15 ft small room, a 40 by 30 ft medium room, a 60 by 40 ft hall, or an L or T shaped space.
- Draw the walls, doors and windows where they really are, so everything after is placed in real feet and inches.
- Place the fixed pieces first: the bar, the stage or head table, the dance floor and the buffet.
- Add dining tables with their chairs. Leave about 60 inches between round tables, which is 18 inches for each chair to pull out and a 24 inch aisle for servers.
- Check the seat count against the guest count, and walk the room in 3D to spot sight lines and tight corners.
- Share the plan with the client, then attach it to the BEO so the setup crew builds what was approved.
How many round tables fit in a room?
About one 60 inch round of 8 per 100 square feet, aisles included, once you take out the dance floor, bars, stage and buffet. A 60 by 40 ft hall (2,400 square feet) with a 20 by 20 ft dance floor and a bar seats about 150. Lay the tables out at size for the real number, and check your fire code for the legal maximum. The banquet table sizes chart lists seats per table and floor space per guest, and the free venue capacity calculator turns a room size into guests by setup next to the code count.
Event floor plan software questions.
What is event floor plan software?
Event floor plan software, also called event diagramming software, draws an event space to scale with its tables, chairs, stages, bars and dance floors. You check capacity and flow before the day and give the setup crew an exact plan.
Is the MyVenueHQ floorplan builder free?
Yes. 2D and 3D floorplans are on the free plan, which covers one venue and up to 10 events a month. The Venue plan is $49 a month for unlimited events.
Can I show the client the layout?
Yes. Share a link and they open the layout without an account, or walk it in 3D with you before they arrive.
Does it know how many tables I own?
Yes. Set how many of each table and chair you own and the builder won’t let a layout use more.
Can I make a seating chart with guest names?
Yes. Paste the guest list or upload a CSV on the layout, then drag each name to a table. Each table shows its count, and unseated guests are listed. The free seating chart maker does the same with no account.
Is there free event floor plan software?
Yes. MyVenueHQ’s free plan includes floorplans, and the free event floor plan maker needs no account. Cvent offers its seating and check-in tools free to planners and sells diagramming for venues through a pricing form.
What Microsoft program can I use to draw floor plans?
Visio has floor plan templates, and some people draw layouts in PowerPoint. Neither knows a 60 inch round from a 72, counts seats or ties the plan to the booking.
Can ChatGPT create floor plans?
Not to scale. ChatGPT can suggest a layout and sketch a rough picture, but it doesn’t use your room’s real dimensions or count seats against your guest list. Use it for ideas, then draw the plan at size.
How much space does a round table need?
Leave about 60 inches between round tables: 18 inches on each side for chairs to pull out and a 24 inch service aisle. A 60 inch round seats 8 and a 72 inch round seats 10.
What is venue floor plan software?
Venue floor plan software is event floor plan software for the people who own the room. It stores the room’s real dimensions and the tables and chairs you own, and keeps each plan on the booking next to the guest count and the BEO.
How much does event floor plan software cost?
MyVenueHQ’s floorplans are free for one venue and up to 10 events a month, and the Venue plan is $49 a month ($490 a year) for unlimited events. Tripleseat and Perfect Venue sell floor plans as an add-on, and Cvent sells diagramming for venues through a pricing form.
What is the best event floor plan software?
For a one-off layout, a free browser tool with no account is enough. For a venue that lays out rooms every week, pick one that draws to scale with real furniture sizes, counts seats against the guest count, shares with the client and ties to the booking.
Sources
- Social Tables, Free Event Planning Software: free seating and check-in tools for planners, diagramming for venues behind a pricing form.